Glossary
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A journal that is used to record the financial consequences of accounting events in an accounting system. (AX)
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Australian Product Number (i.e. barcode) from the manufacturer of the product.
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AppCAT (Australian Pharmaceutical Product Catalogue) is a reference catalogue of all items (products) available in Australian Pharmacies and Hospitals. AppCAT contains all the item information included in the vendor's books.
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A grouping of Vendor catalogues in AppCAT.
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Once a draft is approved by a manager, it status changes to Approved.(AX)
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A vendor that is authorized to supply products to one or more legal entities.
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Dasboard (AX)
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The range of products that are available at a location (store). This may be different to what is available at an enterprise. (NXT) OR Assortments are a way to group products in a hierarchy (primary or supplementary), so that they can be released to a particular store.
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Stock on Hand, minus transactions and waiting scripts that have occurred today.
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A set of computer processes that can be run without user interaction.(AX)
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Allows detailed reporting. If you wish to perform Stocktake reporting after your stocktake, use the Batch stocktake feature as it provides the most detailed analysis and reporting via Fred Office.
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Perform a blind close when you want to exit the register, but you want to enter a closing amount and post the current shift later.
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Buy Now Pay Later
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Orders that have been cancelled. Orders should only be marked as Cancelled when the stock will never be received.
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A classifier, designation, or division of objects that share a common property. (AX)
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A structure that orders categories using a superordinate-subordinate relationship.(AX)
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In AX, stores are referred to as channels.
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A list of charged accounts, for example: general ledger (AX)
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A Cold Boot forces all applications to close and clears the working RAM and non-resident files on the persistent memory. (Fred Mobility)
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A store is qualified as "compliant" when Head Office oversees all aspects of the product management. Some of the processes detailed below may not be available to your store, as the level of compliance may vary depending on Head Office policy.
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Confirmed purchase orders have been sent to the vendor, either electronically to PharmX or manually marked as Sent. (AX)
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A coverage group contains settings for all products that share similar characteristics, such as a Vendor or ordering frequency.
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Customer Referrence Number used each time a customer makes a payment using BPAY.
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The Microsoft Dynamics AX 2012 Data Import/Export Framework is an extension that helps you import and export data in Microsoft Dynamics AX.
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Data processing Settings specify how bar code data is processed by the CT50. (Mobility)
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Decode Settings are used to scan bar codes that are densely packed. (Mobility)
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When set to Demand purchasing plan, a product is only ordered when dispensed.
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The Microsoft Dynamics AX 2012 Data Import/Export Framework is an extension that helps you import and export data in Microsoft Dynamics AX.
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Term used in stocktakes, also referred as Avail SOH.
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Floating till refers to a scenario in which a cashier moves, together with his or her till, to work at more than one register.
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The register of debit and credit entries classified using accounts listed in a chart of accounts. (AX)
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In Fred Office for NXT, Gross Profit is calculated as: Gross Profit = Selling Price - Cost Gross Profit % = (Gross Profit/Selling Price) x 100
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In Fred Office for NXT, Gross Profit is calculated as: Gross Profit = Selling Price - Cost Gross Profit % = (Gross Profit/Selling Price) x 100
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In Fred Office for NXT, Gross Profit is calculated as: Gross Profit = Selling Price - Cost Gross Profit % = (Gross Profit/Selling Price) x 100
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A Hotkey is a shortcut from the Transactions screen used to sell a product, a service product or a miscellaneous product.
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An itemised product that participates in an inventory process. (AX)
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Status of Orders that have been invoiced.(AX)
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Product
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A register of original accounting entries. (AX)
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A record of the financial consequence an accounting event. (AX)
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This is the cost of buying a product from a given vendor. This data can be obtained from AppCAT.
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In Fred Office for NXT, Margin is calculated as: Margin = Sale Price - Cost Margin % = (Margin/Sales Price) x 100
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The process for generating a timetable for matching supply with demand.
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Moving average is a perpetual costing method. Moving average is based on the average principle, where the costs on inventory issues do not change when the purchase cost does. The difference is capitalized and is based on a proportional calculation. The amount that remains is expensed.
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A way to categorise products into 'like' groups for the purpose of reporting and grouping activties.
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Moving average is a perpetual costing method. Moving average is based on the average principle, where the costs on inventory issues do not change when the purchase cost does. The difference is capitalized and is based on a proportional calculation. The amount that remains is expensed.
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NIS applies to items on an invoice. It represents the supplier cost plus any other costs that apply to the item or to the invoice as a whole. The NIS cost can be either more or less than the supplier cost. The NIS Cost shown for an item on an invoice is recorded in the item stock card’s Item Cost field. This will affect the item's profitability in sales transactions. The Supplier Cost shown for the same item on the invoice is used as the item's last buy price from the relevant supplier.
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The NFC Wristband allows users quick log in and log out access to the Fred NXT system, saving valuable time. Users with a wristband can quickly swipe for program entry or exit instead of having to manually type their username and password. For more details about these wristbands please contact the Fred Sales team on 1800 888 828.
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NIS applies to items on an invoice. It represents the supplier cost plus any other costs that apply to the item or to the invoice as a whole. The NIS cost can be either more or less than the supplier cost. The NIS Cost shown for an item on an invoice is recorded in the item stock card’s Item Cost field. This will affect the item's profitability in sales transactions. The Supplier Cost shown for the same item on the invoice is used as the item's last buy price from the relevant supplier.
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A store is qualified as "non-compliant" when it is allowed to manage products locally and independently from Head Office. Additional functionality is available in Edit Product to perfom additional taks at store level.
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Non-drawer operations are register operations that do not open the cash drawer and affect a shift.
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Notification Settings are used to configure how the CT50 responds when a barcode is scanned.(Mobility)
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Out of Stock. Items that are currently out of stock at their primary supplier.
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Draft orders are still awaiting approval (if required).
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A structure that orders organizations using a superordinate-subordinate relationship.
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Items that are currently out of stock at their primary supplier.
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PharmX is an electronic gateway used to send orders electronically from point of sale (POS) software to suppliers, and to receive electronic invoices back from suppliers. PharmX works with all of the major suppliers to Australian pharmacies.
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Committed (Stock). Commited stock also includes stock that is sold, but that has not yet been accounted for by the End of Day process.
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An order proposal generated by a master scheduling calculation to fulfil a requirement for a purchased item. (AX)
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A modification to a quoted price. (AX)
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Price groups are used to create and manage different prices and discounts for your products. They are used as a way for the user to identify the different price options you want to configure against the same Product. Price groups provide the link between the different prices, discounts and the Stores. (AX)
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The difference between an expected price and an actual price.
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The quantity of one or more items that is produced or that can be produced.
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An item, service, or right that is output from an economic activity. (AX) A product type that can be stored in the inventory. (NXT Office)
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A representation of a product property. (AX)
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A part of a product.
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You can create a retail category hierarchy to organize the products that you sell through your retail channels. Retail product hierarchies can be used to categorize or group products. These products can then be used to create product assortments and customer loyalty programs. You can also assign product attributes and properties, assign a pricing structure, include the products in product promotions, and use the products for reporting.
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A standard or functional product representation that is the basis for configuring product variants.
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A product can be marked as belonging to different Product Sets for the purpose of reporting and performing bulk actions.
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A configuration of a product master.
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A source document that documents an agreement between two or more parties based on an understanding that a buying party will commit to purchasing a specific quantity or value of product over a period of time in exchange for favorable prices and discounts. (AX)
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A source document that documents the offer to buy products or the acceptance of an offer to sell products in exchange for payment. (AX)
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The price of product acquisition calculated as the extended price minus trade discounts. (AX)
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Purchase Tax determines whether the Store pays tax when purchasing a Product form a Vendor.
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A unit of measure for expressing quantities of purchased product. (AX)
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The price of a purchase unit. (AX)
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Receipt Advice Number. A business document that documents a summary of the products a buyer receives from a vendor.
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Orders have been received by stores. Stores will use Fred NXT Office to receive stock. Orders should be received before they are invoiced. (AX)
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The difference between SOH and Available SOH. Also referred to as Physical reserved.
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Retail Channels section display which store(s) the assortment is associated with.
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A brick-and-mortar store.
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Return material adjustment (AX)
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The system will suggest items to update.
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A value by which an item’s ROU is multiplied to give you an estimated order quantity for that item.
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A collection of ROU settings (including date ranges, weightings, and other options) that can be applied to one or more items.
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Minimum number of items that must be in the physical inventory.
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Sales Tax determines whether the customer is charged tax when a Product is sold
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Stocktake any item.
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A non-inventory product that can be sold to the customer in a sales transaction. OR A change in the state of a consuming party or a change in the state of an item belonging to a consuming party that is produced by an activity performed by a providing party.(AX)
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A Service product is a product used to record transactions, where a service is provided to the customer rather than a physical product.
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The "Set Price" is the Retail price set in AX for the product.
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A shift is the record of one register’s activity from the close of the previous shift to the close of the current shift. A shift typically includes the opening amount, the sales transactions, and the closing amount.
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In Fred NXT HQ, a site represents the retail aspect of a store, whereas a warehouse represents the stock-storage aspect of the store. Each retail store has one site, and one warehouse. The two are given the same name.
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Stock on Hand, base stock levels as of Close of Business (COB) yesterday.
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SQL Server Reporting Services
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An itemised product item that participates in a stock tracking process. (AX)
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A related product attached to a main product that can be substituted for the main product - in the event of stock unavailability or at the discretion of cashier/customer.
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Supplemental retail hierarchies that are used in addition to the core retail product hierarchy. You can create supplemental retail hierarchies to categorize groups of products for product management, pricing and promotions, or reporting. You can include a product in one or more supplemental retail hierarchies.
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Enable and disable bar code symbologies. (Mobility)
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A related product attached to a main product that is automatically sold with every purchase of the main product.
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A Trade Agreement stores both Vendor and Retail prices in the same record. A Trade Agreement is set against a product. Retail pricing uses Price Groups to associate (groups of) stores with the pricing structure defined in the Trade Agreement.(AX)
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Transfer of stock from another store.
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Transfer of stock to another store.
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Trigger Settings are used to configure how the scan buttons work.(Mobility)
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This is the cost attached to the product by the system as a result of executing cost calculation rules on Purchase Order invoicing. This is the cost used in calculating profitability.
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User Acceptance Testing
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Unit of Measure
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In Fred Office for NXT, variance means the difference between the value of items on an invoice, and the actual total value received (which is made up of the goods received and any additional costs).
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A party that supplies products to one or more legal entities in exchange for payment.
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A listing of product offerings that are available for purchase from a vendor. (AX)
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A list of products available from a Vendor. This is downloaded from AppCAT.
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A source document that documents a vendor payment request. A vendor invoice can refer to one or more purchase orders. (AX)
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In Fred NXT HQ, a warehouse represents the stock-storage aspect of a store, whereas a site represents the retail aspect of the store. Each retail store is made up of one warehouse and one site. The two are given the same name.
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A Warm Boot terminates an unresponsive application and clears the working RAM, preserving both the file system and the registry. (Fred Mobility)
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For a particular date range: the percentage of the overall ROU that is to be contributed by that date range. The higher the weighing, the more effect the date range has on the overall ROU. Example: An ROU scheme includes two periods: Last 3 months, with a weighing of 40%, and Last week, with a weighing of 60%. The ROU calculation is: ((average daily usage for the last 3 months)×0.4)+((average daily usage for the last week) ×0.6).
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Where-linked products display all instances where the product is attached (linked) to a released product for companion selling. This is a useful tool when attempting to identify all known product linking’s involving the selected item.
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A person who assumes the role of an employee or a contractor and is paid in exchange for services. (AX)
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In AX, workers are referred to as cashiers.
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An X report displays information such as sales, the total of all discounts that were given, and the customer count for the current shift. It provides a snapshot of a register's activity since it was opened.
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A Z report displays information about the last closed shift, such as shift number, sales, amount of cash dropped, GST and the expected closing total. It can be used to verify that the expected closing total agrees with the actual counted contents of the cash drawer.
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A ZZ report shows the statistics from all the Z reports that have been generated for the register since the last ZZ report was printed. The report is printed on the register's receipt printer.
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