About Purchase orders
Inventory and Purchasing
Overview
Purchase Orders are created and processed as follows:

When stores use Quick Pad to create orders in the Fred NXT Office, the following workflow is used:

Orders Status
As a planned order progresses through the workflow, its Status changes in Fred NXT Head Office and Fred NXT Office.
In Fred NXT Head Office
Purchase Type | Approval Status | Status | Definition |
---|---|---|---|
Purchase order | Approved![]() |
Cancelled![]() |
An order that has been cancelled either from Planning or Purchase orders prior to being marked as Sent. |
Purchase order | Confirmed![]() |
Cancelled | An order that has been cancelled either from Planning or Purchase orders after to being marked as Sent. |
Purchase order | Approved | Open order![]() |
An order that has been created, but not sent to the supplier. |
Purchase order | Confirmed | Open order | An order that has been sent to a vendor either electronically by PharmX or manually marked as Sent. |
Purchase order | Confirmed | Invoiced![]() |
An order that has been received and invoiced. |
Returned order | Approved | Cancelled | An return that has been not been sent, then cancelled. |
Returned order | Confirmed | Cancelled | An return that has been sent to a vendor, then cancelled. |
Returned order | Approved | Open order | A return that has been created prior to being marked as Sent. |
Returned order | Confirmed | Open order | A return that has been sent to a vendor and manually marked as Sent. |
Returned order | Confirmed | Invoiced | A credit note that has been received and marked as completed. |
In Fred NXT Office
Tile | Status | Tile | Status |
---|---|---|---|
Planning | Rejected | Purchase Order | Cancelled |
Purchase Order | Cancelled | ||
Planning | Approved | Purchase Order | Not Sent |
Purchase Order | Sent | ||
Purchase Order | Invoiced![]() |
Invoices | Closed |
Returns | Cancelled | ||
Returns | Cancelled | ||
Returns | Open | ||
Returns | Sent | ||
Returns | Closed | Credit Note | Closed |