Autocreated drugs
Fred Office Plus recognises any unmatched drugs that have been dispensed, and, if the item does not already exist, auto creates a new item in Fred Office Plus to link to, using the known information from the drug. If the item did exist (ie matched by alias) then the drug will simply be linked to this item automatically.
This enhancement reduces the impact of new drugs not being recorded in the transaction details.
Previously, users would use the Unmatched Script report to review any Unlinked drugs, and this meant the maintenance could only be done after the fact. Dispensing unmatched drugs meant that the SOH usage was not captured, and subsequently would not correctly appear in any back office reports.
Enable the Unmatched Drug enhancement
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Select Tools > Script > Options.
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On the POS tab, select the Auto Match/Create Drug Items checkbox.
Fred Office Plus will now auto match to both the Drug and AppCAT and apply Core item data. Therefore, new alias and supplier details will be added to the newly created/matched drug item and it will be ready to order/scan.
You will also need to set up Department /Category, Item code (primary supplier) and potentially ROU or Pricing plans if needed.
We also recommend that you ensure that the item is not discountable—under General > Options, select the Item is not discountable at register checkbox.
Resolve Autocreated Drugs
It is advisable to review the Autocreated Drug Items on a weekly basis. This may require updating the stock card details or possibly merging duplicate products.
The Autocreated Drug Group contains items Fred Dispense identified as either not existing or not matching to an existing item in Fred Office Plus.
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Select Assistants > Group > Autocreated Drug Items.
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Double click to open Item Group.
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Right-click Item, then select Open.
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Select Links, then AppCAT, and click Automatic.
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Apply AppCAT Change where required.
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Select General, then update Department/Category, Pricing, GST etc as needed.
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Select Options, then update Item is not discountable at register.
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Select Inventory & Ordering, then under Supplier, set Primary supplier where needed
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Select Save and Close.
If No match or Duplicate match is found, then complete an item merge. See Merge products for more details.
Once stock card has been resolved, right-click item in the Item group, then select Remove from Group.
Autocreated Drug Items