Import a Set Price Excel File

The Set Price Excel File Import is intended to allow convenient updating of set prices (Private, Schedule 3, PBS Under-Copayment) as defined in a maintained spreadsheet. The spreadsheet also supports configuration of multipack pricing.

The following documentation will assist you to import set prices into Fred Dispense Plus. The set price Excel file will be provided to you by your head office.

Steps to import a Set Price Excel File

From the wait screen, click on More Options… under the Activities Menu. Select Import Excel Drug File.

You will be prompted to browse to the Set Price Excel File to import.
After selecting the Set Price Excel File to import, the next screen that displays will show the available pricing groups (if any) to choose from and to set the priority in which to accept the pricing.

Click on the check box to select which pricing group(s) you wish to import the pricing for.

Drag the pricing group to set the priority in which to take pricing information from.

In the example below, the pricing information will be taken from both Group2 and Group1. Group2 has a higher priority than Group1.
- If both Group1 and Group2 has pricing information for the same drug, then the pricing information from Group2 will be applied.
- If pricing information for a drug is only specified for Group2, this will be imported given that Group2 has been selected.
- If pricing information for a drug is only specified for Group1, this will be imported given that Group1 has been selected.
Select the Do not update prices for drugs in Stock Group check box if you wish to skip updating the pricing information for any drugs that you wish to manually manage. By default, this applies to Stock Group number 999. However, the value can be changed to any Stock Group number required.

You will need to create the Stock Group in advance and assign any drugs that you wish to manually manage the pricing for into that Stock Group before this check box can be used during the import process
Click on the Import button when you are ready to import the pricing information.

If the import completely successfully, the following message will display:
Click OK and a report will be generated to summarise the drugs that have been updated by the import.

What happens if the import is unsuccessful?

If the import was unsuccessful, it will likely be caused by issues within the Set Price Excel File. In such scenarios, a Validation Failed message like the one below will appear.

Click OK and select the location where you would like to save results file.
Open the results file and scroll across to the Validation Result column.

(Click the image to enlarge it).
Review and resolve the issues reported before reattempting the import of the Set Price Excel File again.

Common Validation Results and How to Resolve them

Validation Result	Reference	How to Resolve
+ Duplicate Code, Quantity, Price Type and Group + Drug code (LEXA1) / Quantity (28) combination must be unique	All Columns	All details are duplicated. Remove the duplicated line.
+ No Drug found with Drug Code (NE20)	DrugCode	The DrugCode field has an incorrect value. Update the DrugCode to match the correct Drug in Fred Dispense Plus.
+ No Drug found with Drug Code ()	DrugCode	The Drug Code field is blank. Update the DrugCode to match the correct Drug in Fred Dispense Plus.
+ Price must be a 2 digit decimal	Price	The prices has more than TWO decimal places. Update the Price field to have a correct value .
+ Price must be positive	Price	The price is a negative value. Update the Price field to have a positive value.
+ Cannot convert Price to a number	Price	The Price field is blank. Update the Price field to a positive value.
+ Drug must have row with a Quantity that matches pack size (50)	Quantity	There is no entry for the base pack size. Add an entry for the Base Pack Size.
+ Quantity must be greater than 0	Quantity	The quantity field is negative. Update Quantity to a positive value.
+ Cannot convert Quantity to a number	Quantity	The quantity field is Blank. Update the Quantity to match the correct Pack Size in Fred Dispense Plus.
+ Drug code (NOT7) / Quantity (30) combination must be unique	Quantity	There is more than one entry with the same quantity in the file. Update the Quantity field to be unique. Either: Remove the duplicate entry or Change the PriceType value so that it reflects PBS, S3 or Private. Both entires can not be ALL.
+ Price Type (ALL) causes clashes	PriceType	The PriceType ALL cannot be used with other values. Either: Remove the ALL entry if the prices for each PriceType are unique. or Remove the clashing PriceType entry if the price is the same for each Type.
+ Price Type (PBS) clashes with (ALL)	PriceType	The PriceType value cannot be used with ALL. Either: Remove the ALL entry if the prices for each PriceType are unique. or Remove the clashing PriceType entry if the price is the same for each Type.
+ Invalid Price Type (TEST)	PriceType	The price type values is incorrect. Set the Price Type to be ALL, PBS, S3 or Private.
+ RemovePrices=True is invalid if other rows with the same Group and PriceType have it unset	RemovePrices	The RemovePrice field cannot be used in conjunction with a price. Update the Price field to be blank.
+ Remove must be blank or True	RemovePrices	The RemovePrice value is incorrect. Set Value to be True or leave Blank.

The Image below is an example of the above Validation Results with the field causing the validation error highlighted in yellow.