Variance

In order for an invoice to be committed, the Variance Variance is the difference between the value of items on an invoice and the actual total value received (which is made up of the goods received and any additional costs). must be within the allowable limit set in Fred Office Plus. When you receive an invoice, you enter the Invoice Total. Fred Office Plus keeps track of the Actual Total as you receive the items. Once the difference between the two values is within the allowable range, Fred Office Plus will allow you to commit the invoice.

When the variation is outside the allowable range, a red down-arrow icon is displayed on the Invoice screen. When the variation is within the allowable range, the icon changes to a green tick.

Configure the allowable variance

1. Click the Tools menu.
2. Click Order.
3. Click Options.
4. Modify the Purchase Order Variance to the value you want.

   By default, the variance is set to 0.00% (that is, your paper Invoice Total and the calculated Actual Total must be exactly equal before you can commit the invoice).