Export a Report and Import into Excel
This article details how to export a Fred Dispense report and then import it into Microsoft Excel.
Part 1: Export a Report from Fred Dispense
- In Fred Dispense, generate the report that you want to import into an Excel spreadsheet.
- Close the report.
-
Select Reports > Last Run Report to ASCII.
The report is saved to
C:\fredhealth\fred\reps\fredrep.rep
.
Part 2: Launch the Text Import Wizard
How you launch the Text Import Wizard varies depending on the version of Excel you use. Follow the relevant instructions below.
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Enable the legacy Text Import Wizard (Once off)
If you have already enabled the legacy Text Import Wizard, then skip to Launch the Legacy Wizard.
- In Excel, open a blank workbook.
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Click the File tab.
-
Click Options.
-
Click Data.
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Under Show legacy data import wizards, select the From Text (Legacy) checkbox.
- Click OK.
Launch the Legacy Wizard
- Click the Data tab.
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Select Get Data > Legacy Wizards > From Text (Legacy).
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Browse for the relevant file and click Import.
If you don't see your report in the
C:\fredhealth\fred\reps
folder, then change the file type to display All Files (*.*). - For the remaining steps, refer to Part 3: Use the Wizard to Import the Report.
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- In Excel, open a blank workbook.
- Do one of the following, depending on your version of Excel:
- Select Data > Import External Data > Import Data.
- Select Data > From Text.
-
Browse for the relevant file and click Import or Open, depending on your version of Excel.
- For the remaining steps, refer to Part 3: Use the Wizard to Import the Report.
If you don't see your report in the C:\fredhealth\fred\reps
folder, then change the file type to display All Files (*.*).
Part 3: Use the Wizard to Import the Report
-
On the Wizard, under Original data type, select Fixed width.
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For Start import at row: change the number to correspond with the row that contains the column headings. In the example below, row 8 contains the headings Drug Descriptions, PackSz and so on.
- Click Next.
- On the next screen, adjust the column breaks (vertical lines) to fit the data in the preview window. You can:
- Move a line by dragging it
- Delete a line by double clicking on it
Add a line by clicking where you want to add it.
- Click Next.
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On the next screen, review the preview. You can select a column and change its data format or choose not to import it.
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Click Finish.
The Import Data popup displays.
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Click OK.
The report is imported into Excel. You may need to adjust the formatting of the report or edit the text to clean it up.