Private Fees and Markups

The Private Fees and Markups window is used to enter the fees and markups your pharmacy applies to privately-dispensed medications.

To open the Private Fees and Markups window, click the Setup menu, then click Private Fees.

The fees shown in this topic are for illustrative purposes only, and are subject to change.

By default, private fees and markups are applied for a wholesale cost range of $0.00 to $9999.99.

You can specify up to four wholesale cost ranges, to apply different private fees and markups based on items' wholesale costs.

In this example:

  • Items with a wholesale cost under $50 get a $6.75 fee and a 1.75 (75%) markup.
  • Items priced with a wholesale cost between $50 and $100 get a $5.95 fee and a 1.5 (50%) markup.
  • Items with a wholesale cost between $100 and $200 get a $4.95 fee and a 1.25 (25%) markup
  • Items with a wholesale cost of $200 or higher get a $4.95 fee and a 1.1 (10%) markup.

There are three ways to use this table:

On the fly

When dispensing a non-NHS item, when you access the Price field, the Private Pricing table is displayed.

  • You can overwrite the Price manually.

  • Alternatively, press [Tab] to move the cursor to the Fee field, then enter the number next to the fee you want to apply. Then, press [Tab] to move the cursor to the Markup field, and enter the number next to the markup you want to apply.

    The retail price is calculated from the wholesale price (shown in the table) plus the selected fee and markup .

    You can choose any combination of the listed fees and markups.

Preset Fee and markup per Private Drug

On the Drug window (Lists > Drugs), you can enter the category number of any fee and markup into the Fee Cat and Markup Cat fields, respectively. When the drug is dispensed privately, the fee and markup set will be used instead of the defaults.

You can choose any combination of the fees and markups listed on the Private Fees and Markups window.

Change the Script Type

During dispensing, you can add a fee and markup to the Script Type field, by typing P followed by the markup category number and the fee category number (e.g. P45).

For example, if Mersyndol Tabs are set to use fee 3 and markup 3, but you want to apply fee 4 and markup 4 for the current dispensing, move the cursor to the Script Type field and enter P44.

  • Private Narcotic Fee: Also known as the Dangerous Drug Fee. Paid for supplying a Schedule 8 medicines, in addition to the markup and dispensing fee. This fee is designed to cover additional costs, such as handling fees charged by wholesalers and additional supplying and recording duties associated with dangerous medicines.
  • Schedule 3 Recording Fee: Paid for supplying a Schedule 3 medicine. This fee is designed to cover additional costs associated with the supplying and recording duties for Schedule 3 medicines.
  • Rounding: Set at the pharmacist’s discretion. By default, Fred Dispense is set to ‘No Rounding’. The options include rounding to the nearest 5c, rounding up or rounding down to 5c.