6CPA Dose Administration Aids
Fred Pak
Fred Pak now supports the requirements for lodging information to complete a claim under the 6CPA DAA program.
In this topic
Flag a patient as participating in the 6CPA DAA program
Overview
Beginning 1 February 2018, community pharmacies participating in the 6CPA DAA program are now required to lodge the following information to complete their claim:
- Claim lodgement information to substantiate the claim for every eligible DAA patient for which the pharmacy is claiming.
- Health outcome information to collect information to assist with the assessment of the effectiveness of the program.
Claim lodgement information must include the Patient Medicare/DVA Card Number and the Date(s) of provision of the DAA service. In Fred Pak, the “date of provision” is the Print from date.
This is the date the patient starts using the DAA to allow claiming for a weekly DAA service.
A weekly service is inclusive of changes during the week to a patient’s DAA pack/s and as such, claims for a weekly DAA service are not permitted to have DAA start dates less than 7 days apart. Fred Pak will allow you to print packs within 7 days to cater for edits and reprints but will only record a single date of provision.
For some patients, more than one week of DAAs may be packed for patient collection at one time. In this case, Fred Pak will record multiple dates of provision 7 days apart to cover the date range selected.
Example: A pharmacy packs DAA on Wednesdays for patients to start using the following Monday. They pack two weeks’ DAA for an eligible patient on Wednesday 7 February; the first pack has a start date of 12 February and the second pack has a start date of 19 February. The patient collects both packs on Saturday 10 February.
For the pharmacy to claim DAA services for two weeks, Fred Pak will record two different start dates for the DAA that are 7 days apart: 12 February and 19 February.
If an urgent change to the patient’s medicine regimen was made on 20 February and the second DAA was repacked for a start date on 20 February, an additional claim would not be made, as the next possible start date for claiming would be 26 February.
Flag a patient as participating in the 6CPA DAA program
On the Patient Details window ([F8]), the patient’s concession or repatriation number is now displayed, below the Medicare field, to help you determine whether the patient may be eligible for the 6CPA DDA program.
If the patient is eligible, enter Y in the new 6CPA DAA Patient field.
When you enter Y in the 6CPA DAA Patient field, the new Health Outcomes Patient field is displayed.
If the patient’s health outcome is to be recorded, enter Y.
How can I tell if a patient has been flagged as a 6CPA DAA Patient or a Health Outcomes Patient?If the patient has been flagged as participating in the 6CPA DAA program, then you will see *6CPA DAA* displayed in red at the top of the Fred Pak Packing Screen:
If the patient has also been flagged for health outcomes, then you will see *Health Outcomes Patient* displayed in red at the top of the Fred Pak Packing Screen:
Report on DAA Packing
This report shows all DAA packs printed for flagged patients within a specified date range.
From the Reports menu, select 6CPA, then select DAA Packing Log.
The D6CPA DAA Packing Log Preview window is displayed, and shows all DAA packs printed for flagged patients within a specified date range.
DAA packs spaced less that 7 days apart are not included.
Here, you can exclude any packing entry from the final report by removing the tick from the Include column.
Click Generate to run the report.
Select a file location where you want to store your report and OK.
DAA Packing Log Report - PreviewThe report preview shows a summary of the packing for the specified date range.
DAA Packing Log Report – Electronic CopyAn electronic copy of the report is stored in the selected location. The file name uses the following format:
- DAA 6CPA Portal Claim_”Approval number”_”yyyymmdd”.csv
Below is an example of the message that displays to confirm that the report has been saved.
Locate the file in the previously specified location and upload it when you lodge your claim.
Record patient health outcome information
Templates are available in Fred Pak for you to print and complete manually.
From the Reports menu, select 6CPA, then select Health Outcomes Reports, then select the template you want to print:
- Patient Health Outcome Report
- Patient Health Outcome Report 6 Month Follow-Up
Report on patient health outcome information
For any patient whose Health Outcomes Patient flag is set to Y, this report displays the currently packed medication, including the following details:
- Medicare Number or DVA File number
- Brand Name - The name given to the medicine by the manufacturer
- Generic Name - The name of the active ingredient/s.
- Form – tab/caps
- Strength - The amount of active ingredient in each dosage unit.
- Dose – the quantity of medicine to be administered at one time
- Dosing Regimen - The schedule of doses of a therapeutic agent per unit of time, e.g. every second day, t.i.d., weekly.
From the Reports menu, select 6CPA, then select Health Outcomes Reports, then select 6CPA Packed Medication – Patient Medication Profile.
Here, you can exclude any patient from the report by removing the tick from the Include column.
Click Generate to run the report.
- Select a file location where you want to store your reports and OK.
6CPA Packed Medication – Patient Medication Profile Report - PreviewThe report preview shows each patient on a different page. Click the Print icon if you want to print a copy of the report.
6CPA Packed Medication – Patient Medication Profile Report – Electronic CopyOne or more electronic files—one for each patient—are stored in the selected file location. The file name uses the following format:
- DAA 6CPA PMP_”Patient ID”_Claim_”Approval number”_”yyyymmdd”_"Sequence Number".csv
The Patient ID is the patient number as shown at the top of the Patient Details window. For example in the image below, the Patient ID is 106.
Below is an example of the message that displays to confirm that the report has been saved.
Locate the file in the previously specified location and upload it when you lodge your claim.
The Sequence Number at the end of the file name changes each time you run the report on a particular day. In the above example, '003' at the end of the file name indicates that this is the third time the report was run that day.